Through insightful keynotes, interactive panel discussions, and immersive experiences, the conference inspires and empowers the global coliving community, offering invaluable insights and opportunities for collaboration and growth.
The Coliving Conference is the premier global gathering for the coliving and shared living industry. It serves as a vital platform for pioneers, innovators, and diverse stakeholders from the real estate sector to exchange ideas, network, and drive the future of shared living.
Event organisers, attendees, speakers, partners, exhibitors and sponsors faced a few frustrating challenges.
Essential details were scattered, leading to confusion for participants and increased support inquiries for organisers.
Inefficient signup processes and complex tier management created barriers for attendees and administrative/accounting headaches.
Opportunities for meaningful connections were limited with the physical event driven value proposition, while digital tools and time-bound interactions fall short of fostering true ROI for various stakeholders of the event.
Programme & session communication, recap materials and speakers info, were hard to update or personalise, hindering real-time access and post-event learning.
Speakers, sponsors, and exhibitors gained advances capabilities to showcase their value and connect effectively with their target audience.
Building a robust, interactive digital platform to serve as the "engine" for a physical conference, even with no-code tools, presented unique challenges during its setup and integration.
Implementing a comprehensive ticketing system with multiple tiers, along with flexible registration flows and managing diverse participant categories, required precise logic and robust authentication.
Seamless Cross-Platform Integration & Data Synchronisation - Ensuring real-time data flow between the conference website (CMS), the participant management (CRM), and the comprehensive event management platform (Swapcard), along with payment processing (Stripe) and automation tools (Microservice Integrator), demanded meticulous planning and precise API connections.
Managing a rapidly evolving conference programme, real-time updates for sessions, speaker profiles, and live stream scheduling across integrated platforms presented significant content synchronisation challenges, crucial for a smooth conference experience.
Creating separate, tailored digital zones within the portal for attendees, speakers, exhibitors, sponsors, partners and internal teams, each with specific functionalities and information access, required intricate user segmentation and display logic.
Designing an intuitive system for participants to create, manage, and display their profiles for networking, facilitate connections, and enable meeting scheduling, all while linking seamlessly with the core event management platform, was critical for fostering interaction.
Our deep understanding of each no-code tool and AI's functionalities combined with a smart integration strategy allowed us to effectively navigate these complexities. We tackled each challenge with strategic planning and expert execution.
Leveraging CRM as the core, we implemented a comprehensive ticketing and registration system capable of handling multiple tiers and managing all participant data efficiently, including bundled ticket options and a dedicated support ticketing system.
We established seamless, real-time data synchronisation between CMS, CRM, Payment System and Mobile App , utilising Microservice Integrator for robust automation bridges. This allowed Event Portal & Mobile App to act as the primary platforms for in-event experience.
We developed a flexible content management system (Webflow CMS and Airtable) to manage the conference agenda, speaker details, and session materials, dynamically updated via automations. Live stream management for conference sessions was integrated through Swapcard, providing a central hub for real-time broadcasts and later access to recordings.
By integrating participant profiles managed through Outseta into Swapcard, we enabled a powerful networking feature. Attendees could create and manage their profiles, which were then displayed for other participants, fostering connection opportunities during and after the conference.
The conferences portal architecture is thoughtfully designed to serve every attendee. We've organized dedicated tracks for key stakeholders.
→ The primary platform for the responsive public conference website and the central participant portal, providing the user interface for registration, general information, and entry into specific zones.
→ Manages dynamic content such as speaker profiles, session details, exhibitor listings, FAQs, and general conference information
→ User authentication & gating
→ CRM to manage all participants
→ Automated onboarding
→ Protected content via user authentication
→ Handling various ticket tiers
→ Customer support
→ Critical for automating data synchronization
→ Integrate Forms with other apps
→ Keeps track of submissions, stores submission documents
→ Captures Legitimate Interest - Newsletter Sign ups, support ticket systems
→ Securely processes all conference ticket purchases and manages different pricing tiers
→ The central engine for the in-event and
post-event experience
→ Delivers live stream content
→ Filtering displayed data by user logged
→ The primary platform for the responsive public conference website and the central participant portal, providing the user interface for registration, general information, and entry into specific zones.
→ Manages dynamic content such as speaker profiles, session details, exhibitor listings, FAQs, and general conference information
→ User authentication & gating
→ CRM to manage all participants
→ Automated onboarding
→ Protected content via user authentication
→ Handling various ticket tiers
→ Customer support
→ Critical for automating data synchronization
→ Connect Webflow (forms) to Outseta
→ Keeps track of submissions, stores submission documents
→ Captures Legitimate Interest - Newsletter Sign ups, support ticket systems
→ Securely processes all conference ticket purchases and manages different pricing tiers
→ The central engine for the in-event and
post-event experience
→ Delivers live stream content
→ Filtering displayed data by user logged
Building Coliving Conference digital platform reaffirmed the immense power of a strategic, user-centric approach combined with the agility of no-code development and AI enhancement.
Our key learnings from this project include:
Demonstrates that sophisticated, integrated platforms are entirely achievable without traditional coding, offering significant advantages in speed and cost.
A well-thought-out digital product structure is crucial for managing vast amounts of content and diverse user journeys.
Designing with independent yet interconnected tools ensures the platform can grow and adapt efficiently to evolving market needs and increasing user demands.
Automating processes across different tools not only saves time but also ensures data accuracy and a seamless user experience.
By deeply understanding the industry's pain points and designing solutions directly addressing them, Coliving Conference truly empowers its stakeholders and strengthens collective PR.
